Job Bid Information
If you have any inquiries please fill out this FAQ form below
All responses to inquiries will be published within 24 hours of receiving them. Designated BBUWP Office staff will regularly monitor the helpdesk email, website for answers to FAQ, updates etc. The FAQ section will be updated every day by 5:00 PM CT.
Job Bid Inquiry form
Thank you for contacting us.
A response to your inquiry will be published on the https://www.bbuwp.org/FAQ page within 24 hours of receiving it.
Please try again later.
FAQs
1)What are the Terms and Conditions of BBUWP for the Bid Process?
- All bids must be submitted electronically using the “intent of interest” and RFB forms before the deadline October 22, 2025, at 4:00 PM CST
- All bidders must maintain confidentiality of the RFB document and their submittals.
- All bidders will remain on BBUWP’s mailing list to receive future communications from BBUWP.
2) When will we be able to do the site visits?
We have organized three days for site visits.
1) Saturday 10/4/2025 from 10:00 AM - 2:00 PM CST. Meet at Mr David Blackmon's at 10:00 AM CST.
2) Sunday 10/5/2025 from 10:00 AM - 2:00 PM CST. Meet at Ms Amy Gordon's at 10:00 AM CST.
3) Tuesday 10/7/2025 from 10:00 AM - 2:00 PM CST. Meet at Mr David Blackman’s at 10:00 AM CST.
During the site visits, the bidders will be required to sign the sign-in sheet before they are able to access the site locations.
Refer to the site list in Attachment A for the address of meeting locations.
3) How do I know if my company qualifies as a small business or not?
The small business size standard for a septic tank installer depends on the specific type of work being performed. The Small Business Administration (SBA) uses the North American Industry Classification System (NAICS) code to classify businesses and set size standards.
Most septic installers would fall under one of these NAICS codes.
NAICS 238910
NAICS 562991
We recommend checking with SBA to see if you qualify.
4) Can we take pictures during the site visits?
You can take photos during the site visit. Please bring appropriate equipment to take photos.
We encourage you to take your own "before" pictures.
We advise you to record the Geo-location and time of the photo.
You will be required to submit photos of the site before installation as part of the reports submitted to BBUWP.
5) When will the Pre-Bid Conference take place?
The Pre-Bid Conference will take place on September 19, 2025 – 10:00 AM CST (Friday) at Board of Education Conference room (80 Commerce Street South, Hayneville, AL 36040).
6) Can we contact the homeowner to schedule our own visits?
No. Do not enter the home or call the homeowner directly. Submit all your questions via the BBUWP website only. If you contact the homeowner directly your bid will be disqualified.
7) What is the difference between the Pre-Bid conference and the workshop?
The Pre-Bid conference will discuss the details of the Request for Bid and attached documents.
The workshop is tailored to help prospective bidders understand what is expected in their bid package. The workshop will also have a Q&A session.
8) Will there be pictures of the site where the system needs to go?
Yes. Please review the RFQ Attachment - C for site pictures.
9) Can we do site visits before the bid?
Site visits are scheduled for Saturday 10/4/2025, Sunday 10/5/2025 and Tuesday 10/7/2025 from 10:00 AM - 2:00 PM CST.
Please do not visit the sites outside of the preplanned site-visit hours.
10) What if I can’t attend the Pre-Bid meeting?
We encourage all bidders to attend both the Pre-Bid conference and the workshop. However, if you are unable to attend the pre-bid conference, we will conduct a recap of the Pre-Bid conference during the workshop and answer your questions.
11) Have the homeowners agreed that the field lines on the plans are approved for that location?
We have provided permitted engineering drawings, GPS Coordinates, Google earth images and organized site visits for each household installation to determine the optimal placement for the system that the bidder is proposing.
All efforts are underway to minimize issues related to the placement of field lines with the responsible party. Should there be any additional updates they will be published in this space.
12)Can we bring our computers to the workshop?
Yes.
13) Is a small backlog or large backlog in Lowndes County considered good?
You must submit a Bid with your proposed schedule. However, you have until February 28,2026 to finish all installations. Your project schedule must adhere to the fixed project deadline.
We aim to give all responsible OSS contractors a fair opportunity, and we would like to get to know your company profile for future work outside of the current EPA bid.
14) Are we bidding on all 18 sites?
You can bid on one or more sites.
15) What are the Do's and DON'TS for the site visit?
Do's:
o Visit sites only between 10:00 A.M. and 2:00 P.M on 10/4,10/5 and 10/7.
o Send all questions to helpdesk@bbuwp.org and monitor the FAQ section of the BBUWP website.
o Take your own “before installation” pictures of each site. The pictures will be required as part of your bid package progress reports you will submit to BBUWP.
o Ensure that your cell phone can record the Geo-location (co-ordinates) of the site and the time photo was taken.
DON'TS:
o Do not enter the home.
o Do not call or have any communication with the homeowner.
o Do not ask questions related to the Bid process to the BBUWP Service Corps, direct all questions via website.
16) Are bidders responsible for in-house plumbing issues like running toilets that could impact the OSS installation?
No.
17) Given there are no financial/budget change orders allowed, if we find there are items such as old cars or sheds, for example that are/are not in the design drawing, which of the following options should we take when submitting a bid? Assume the BBUWP/responsible party will remove the obstruction before the bid award?
It is the responsibility of the Installer to conduct a through inspection of the site. Any objects that are to be removed should be reported to the BBUWP prior to bid preparation.
If there has been any changes after the bid has been submitted. (This needs to be visible in the “before” pictures taken by the bidders during the site visits.) we will work with the installer to resolve the issue.
18) Should everyone submit a health and safety and disaster mitigation plan?
No, you are not required to submit a Health & Safety plan and the Disaster Mitigation Plan to the BBUWP with your bid package.
Only Installers who have been appointed need to submit the Health and Safety and Disaster Mitigation Plans.
19)Since bids are being accepted by email, how are the bids being secured to ensure absolute secrecy between the time of receipt and the time of opening?
Bids will be in a closed email inbox until bid opening on 23 October - 10 AM CST as per EPA Guidelines.
20)Who are the installers who will be involved in evaluating the bids?
A)Bids will be evaluated by a team of individuals knowledgeable with the project and regulations in the state of Alabama.
21) Are we required to submit "before" photos with the bid package?
Installers ARE NOT REQUIRED to submit "before" installations photos in their bid package. Instructions on progress reports will be provided to appointed installers after the bid process and selection is complete.
22)The RFB package states that letters of reference from "two homeowners and one client" must be included. Is the term "client" intended to imply that one of the letters must be from a non-residential customer?
The 'client' must be a non-resident customer who has payed for the project.
23)How must we submit the bids?
All bids must be emailed to bids@bbuwp.org before 22nd October 4PM CST. BBUWP does not accept bids in any other format except email to bids@bbuwp.org before the deadline.
24)Attachment G is posted in "read-only" format. If this form is to be used for bidding, please upload a copy that is not "read-only". Please do likewise for any other documents we may need to fill out.
All documents are available for download. If you need technical support, please reach out to our technical support helpline - helpdesk@bbuwp.org
25)When will the payment be issued for the work?
Payments will be made as when the installation phases are completed as per the installation schedule. Appointed Installers will be briefed on the payment process and schedule.
26) Missing plans for Minnie Blackmon, Brandon Gordon, and Loretta Jackson on the SharePoint site. Plans for Rosie Managan and Linda Hayes who are not on the Installation list
We have updated the engineering plans for the missing files and removed the plans for the individual not on the installation list.
27) Does the Bid Process comply with EPA regulations?
We are satisfied our Bid process is transparent and satisfies EPA regulations for procurement. Our attorneys have confirmed that our procedures satisfy requirements under state and federal regulations.
28)Clarify which lines should have labor costs and which lines require material costs entered on Attachment G.
The template is provided as a guideline. Please provide labor and material costs.
1)What are the Terms and Conditions of BBUWP for the Bid Process?
- All bids must be submitted electronically using the “intent of interest” and RFB forms before the deadline October 22, 2025, at 4:00 PM CST
- All bidders must maintain confidentiality of the RFB document and their submittals.
- All bidders will remain on BBUWP’s mailing list to receive future communications from BBUWP.
2) When will we be able to do the site visits?
We have organized three days for site visits.
1) Saturday 10/4/2025 from 10:00 AM - 2:00 PM CST. Meet at Mr David Blackmon's at 10:00 AM CST.
2) Sunday 10/5/2025 from 10:00 AM - 2:00 PM CST. Meet at Ms Amy Gordon's at 10:00 AM CST.
3) Tuesday 10/7/2025 from 10:00 AM - 2:00 PM CST. Meet at Mr David Blackman’s at 10:00 AM CST.
During the site visits, the bidders will be required to sign the sign-in sheet before they are able to access the site locations.
Refer to the site list in Attachment A for the address of meeting locations.
3) How do I know if my company qualifies as a small business or not?
The small business size standard for a septic tank installer depends on the specific type of work being performed. The Small Business Administration (SBA) uses the North American Industry Classification System (NAICS) code to classify businesses and set size standards.
Most septic installers would fall under one of these NAICS codes.
NAICS 238910
NAICS 562991
We recommend checking with SBA to see if you qualify.
4) Can we take pictures during the site visits?
You can take photos during the site visit. Please bring appropriate equipment to take photos.
We encourage you to take your own "before" pictures.
We advise you to record the Geo-location and time of the photo.
You will be required to submit photos of the site before installation as part of the reports submitted to BBUWP.
5) When will the Pre-Bid Conference take place?
The Pre-Bid Conference will take place on September 19, 2025 – 10:00 AM CST (Friday) at Board of Education Conference room (80 Commerce Street South, Hayneville, AL 36040).
6) Can we contact the homeowner to schedule our own visits?
No. Do not enter the home or call the homeowner directly. Submit all your questions via the BBUWP website only. If you contact the homeowner directly your bid will be disqualified.
7) What is the difference between the Pre-Bid conference and the workshop?
The Pre-Bid conference will discuss the details of the Request for Bid and attached documents.
The workshop is tailored to help prospective bidders understand what is expected in their bid package. The workshop will also have a Q&A session.
8) Will there be pictures of the site where the system needs to go?
Yes. Please review the RFQ Attachment - C for site pictures.
9) Can we do site visits before the bid?
Site visits are scheduled for Saturday 10/4/2025, Sunday 10/5/2025 and Tuesday 10/7/2025 from 10:00 AM - 2:00 PM CST.
Please do not visit the sites outside of the preplanned site-visit hours.
10) What if I can’t attend the Pre-Bid meeting?
We encourage all bidders to attend both the Pre-Bid conference and the workshop. However, if you are unable to attend the pre-bid conference, we will conduct a recap of the Pre-Bid conference during the workshop and answer your questions.
11) Have the homeowners agreed that the field lines on the plans are approved for that location?
We have provided permitted engineering drawings, GPS Coordinates, Google earth images and organized site visits for each household installation to determine the optimal placement for the system that the bidder is proposing.
All efforts are underway to minimize issues related to the placement of field lines with the responsible party. Should there be any additional updates they will be published in this space.
12)Can we bring our computers to the workshop?
Yes.
13) Is a small backlog or large backlog in Lowndes County considered good?
You must submit a Bid with your proposed schedule. However, you have until February 28,2026 to finish all installations. Your project schedule must adhere to the fixed project deadline.
We aim to give all responsible OSS contractors a fair opportunity, and we would like to get to know your company profile for future work outside of the current EPA bid.
14) Are we bidding on all 18 sites?
You can bid on one or more sites.
15) What are the Do's and DON'TS for the site visit?
Do's:
o Visit sites only between 10:00 A.M. and 2:00 P.M on 10/4,10/5 and 10/7.
o Send all questions to helpdesk@bbuwp.org and monitor the FAQ section of the BBUWP website.
o Take your own “before installation” pictures of each site. The pictures will be required as part of your bid package progress reports you will submit to BBUWP.
o Ensure that your cell phone can record the Geo-location (co-ordinates) of the site and the time photo was taken.
DON'TS:
o Do not enter the home.
o Do not call or have any communication with the homeowner.
o Do not ask questions related to the Bid process to the BBUWP Service Corps, direct all questions via website.
16) Are bidders responsible for in-house plumbing issues like running toilets that could impact the OSS installation?
No.
17) Given there are no financial/budget change orders allowed, if we find there are items such as old cars or sheds, for example that are/are not in the design drawing, which of the following options should we take when submitting a bid? Assume the BBUWP/responsible party will remove the obstruction before the bid award?
It is the responsibility of the Installer to conduct a through inspection of the site. Any objects that are to be removed should be reported to the BBUWP prior to bid preparation.
If there has been any changes after the bid has been submitted. (This needs to be visible in the “before” pictures taken by the bidders during the site visits.) we will work with the installer to resolve the issue.
18) Should everyone submit a health and safety and disaster mitigation plan?
No, you are not required to submit a Health & Safety plan and the Disaster Mitigation Plan to the BBUWP with your bid package.
Only Installers who have been appointed need to submit the Health and Safety and Disaster Mitigation Plans.
19)Since bids are being accepted by email, how are the bids being secured to ensure absolute secrecy between the time of receipt and the time of opening?
Bids will be in a closed email inbox until bid opening on 23 October - 10 AM CST as per EPA Guidelines.
20)Who are the installers who will be involved in evaluating the bids?
A)Bids will be evaluated by a team of individuals knowledgeable with the project and regulations in the state of Alabama.
21) Are we required to submit "before" photos with the bid package?
Installers ARE NOT REQUIRED to submit "before" installations photos in their bid package. Instructions on progress reports will be provided to appointed installers after the bid process and selection is complete.
22)The RFB package states that letters of reference from "two homeowners and one client" must be included. Is the term "client" intended to imply that one of the letters must be from a non-residential customer?
The 'client' must be a non-resident customer who has payed for the project.
23)How must we submit the bids?
All bids must be emailed to bids@bbuwp.org before 22nd October 4PM CST. BBUWP does not accept bids in any other format except email to bids@bbuwp.org before the deadline.
24)Attachment G is posted in "read-only" format. If this form is to be used for bidding, please upload a copy that is not "read-only". Please do likewise for any other documents we may need to fill out.
All documents are available for download. If you need technical support, please reach out to our technical support helpline - helpdesk@bbuwp.org
25)When will the payment be issued for the work?
Payments will be made as when the installation phases are completed as per the installation schedule. Appointed Installers will be briefed on the payment process and schedule.
26) Missing plans for Minnie Blackmon, Brandon Gordon, and Loretta Jackson on the SharePoint site. Plans for Rosie Managan and Linda Hayes who are not on the Installation list
We have updated the engineering plans for the missing files and removed the plans for the individual not on the installation list.
27) Does the Bid Process comply with EPA regulations?
We are satisfied our Bid process is transparent and satisfies EPA regulations for procurement. Our attorneys have confirmed that our procedures satisfy requirements under state and federal regulations.
28)Clarify which lines should have labor costs and which lines require material costs entered on Attachment G.
The template is provided as a guideline. Please provide labor and material costs.
